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Terms and Conditions (Pilot Logbook Pro)

Effective date: 2026-03-26

Applies to

Pilot Logbook Pro mobile apps (iOS/Android) and web app (collectively, the “App”).

Overview

These Terms and Conditions (“Terms”) form a binding agreement between you and Pilot Logbook Pro (the “Operator”, “we”, “us”, or “our”) governing your access to and use of the App and related services (collectively, the “Services”). By creating an account, accessing, or using the Services, you agree to these Terms.

If you do not agree, do not use the Services.

1) Who can use the Services

You must be able to form a legally binding contract in your jurisdiction to use the Services. If you use the Services on behalf of an organization, you represent that you have authority to bind that organization to these Terms, and “you” includes that organization.

2) What the Services do (and do not do)

The Services are designed to help you record, organize, analyze, and export aviation logbook information and related planning summaries. Features may include:

  • Creating and editing flight log entries (including out/in times, airports, aircraft, crew position, time categories, takeoffs/landings, instrument time, remarks).
  • Automated calculations and summaries (such as day/night splits, totals, charts, and “recency/currency” style rolling windows).
  • Importing draft flights from files you provide (PDF/CSV/Excel) and/or from third-party schedules (e.g., airline reports and calendar events).
  • Displaying routes and statistics on maps.
  • Exporting to PDF, CSV, and Excel and sharing those exports.

Aviation, regulatory, and planning disclaimers

No aviation authority relationship. The Operator is not an aviation authority and does not represent any regulator, examiner, employer, or flight school.

Not legal advice; not compliance assurance. The Services are not legal advice. They do not guarantee regulatory compliance, logbook acceptability, or audit readiness. Regulations, interpretations, and company policies differ by jurisdiction, aircraft, operation type, employer SOPs, and personal circumstances.

Planning features are informational only. Any duty/FDP, schedule-based summaries, “currency/recency,” or similar planning outputs are for planning and awareness only. Do not rely on them for dispatch, operational decisions, flight release, or determining legality. You are solely responsible for verifying applicability and correctness against current regulations, company manuals, and official sources.

Calculation limitations. Automated calculations (including day/night determinations using civil twilight, instrument/IFR heuristics, and other derived values) depend on accurate inputs (e.g., times, time zones, airport codes, and source data). Results may be wrong due to missing/incorrect data, unusual routes, polar/seasonal effects, device clock issues, third‑party data errors, or software defects. You must review, correct, and validate outputs before using them for any purpose.

3) Accounts, security, and your responsibilities

To use certain features, you must create an account. You agree to:

  • Provide accurate and current account information.
  • Keep your credentials secure and not share your account.
  • Promptly notify us of any unauthorized access or security incident affecting your account.

You are responsible for all activity under your account to the extent permitted by law.

4) Your content and data

“User Content” means any data you upload, import, store, submit, or generate using the Services, including flight entries, profile details, settings, files for import, and exports.

You retain ownership of your User Content. You grant us a limited, worldwide, non-exclusive, royalty-free license to host, store, process, transmit, and display your User Content only as necessary to provide, maintain, and improve the Services, prevent abuse, and comply with law.

Data accuracy. You are solely responsible for the completeness and accuracy of your User Content and ensuring your records meet your legal, regulatory, employer, and insurance requirements. Maintain independent backups and records where required.

Imports and third-party sources. Imported content may be incomplete, mis-parsed, duplicated, or mapped incorrectly. Source systems may change formats without notice. You must review all imported items (including “draft flights”) before approving or relying on them.

5) Permissions and device features

Certain features may require permissions, such as calendar access (to read events for schedule imports), location access (to support mapping features and route display), and file/photo access (to import documents). You control whether to grant these permissions; denying them may limit features.

6) Third-party services and links

The Services may integrate with or depend on third-party platforms and SDKs (for example, Firebase/Google Cloud services; Google Calendar APIs; Apple Calendar; map providers such as Google Maps; and libraries used to parse PDF/Excel/CSV). Third-party services are governed by their own terms and privacy policies. We do not control third parties and are not responsible for their content, availability, security, or actions.

7) Exports, sharing, and professional use

Review exports for accuracy and completeness, handle them securely, and ensure the format is acceptable to your recipient.

8) Acceptable use

Do not use the Services unlawfully, attempt unauthorized access, disrupt the Services, reverse engineer except where permitted, upload malware, or falsify records.

9) Intellectual property

The Services are owned by the Operator and its licensors. You receive a limited, personal, non-transferable, non-exclusive, revocable license to use the Services for their intended purposes.

10) Changes to the Services

We may change or discontinue features and may update these Terms. Continued use after an updated effective date means you accept the updated Terms.

11) Suspension and termination

We may suspend or terminate access for violations or risk. Certain sections survive termination (including disclaimers and limitation of liability).

12) Disclaimers

THE SERVICES ARE PROVIDED “AS IS” AND “AS AVAILABLE.” We disclaim all warranties to the maximum extent permitted by law, including that the Services will be accurate, uninterrupted, error-free, secure, or meet your requirements.

13) Limitation of liability

To the maximum extent permitted by law, we are not liable for indirect or consequential damages, or reliance on planning/compliance outputs. To the extent liability is not excluded, total liability in any 12‑month period is limited to the greater of (a) amounts you paid (if any) in the prior 12 months or (b) USD $50.

14) Indemnity

You agree to indemnify and hold the Operator harmless from claims arising from your content, your use of the Services, or your violation of law or third-party rights.

15) Dispute resolution and governing law

These Terms are governed by the laws of the jurisdiction in which the Operator is established, without regard to conflict-of-law rules. Mandatory consumer rights remain in force.

16) Contact

Support email: support@pilotlogbook-pro.com
Support page: https://www.pilotlogbook-pro.com/support